Our aim is to provide all our clients with excellent service at all times. Every effort is made to ensure communication channels are open with our client and we have constant feedback from clients to ensure that the service we are providing is meeting their requirements.
We believe most complaints can be resolved informally, because they may have arisen through a misunderstanding or can be remedied without resort to the full complaints procedure. We always encourage our clients to inform us of any dissatisfaction you may have and endeavour to address in a way that serves the best interest of the client. This way, we ensure constant client satisfaction.
If you have tried to address the issue with your fee earner and are still unhappy with the result, you will be directed to speak to wither one of the Directors of the firm. If the complaint is against one of the Directors, you will have opportunity to speak to the other Director.
If the matter cannot be resolved to your satisfaction in this way, you should put forward a formal complaint.
Please note, formal complaint will be entertained if it is made within 6 months of the date of the cause of the complaint or when informal resolution has failed, whichever is the later.
What is a formal complaint?
Under this procedure a complaint is one made in writing, including by email to email@example.com, firstname.lastname@example.org, email@example.com and should be addressed to the Directors. You will need to supply your name and address, identify which member of firm you are complaining about, provide the detail of the complaint and indicate what you would like done about it. Upon receipt of the complaint, a Director will be appointed to handle the complaint. Once all the necessary elements are available, the claim will be acknowledged in writing by the Director within three working days of receipt of the fully detailed complaint or the date when all the details are available, whichever the latest.
The relevant Director, will assess the case and send a full written response to you within 14 days of getting the full details of the complaint.
However, if the matter raises issues which, in the opinion of the Director, requires an investigator to determine the facts, an investigation will be carried out. A letter will be sent to you within 14 days informing of the investigations being launched and what the next staged would be.
The investigator will then have access to all the relevant documents, will be able to interview witnesses and may need to contact you for further information.
The investigator will then produce a report as soon as possible, ordinarily within 14 days of the appointment. If it is not possible to meet this deadline the Director will write to you and inform you when the investigation is expected to be concluded.
The Director will consider the report and write to you, setting out the nature of the investigation and whether the complaint is upheld or rejects, setting out the reasons why. When a complaint is upheld the letter will set out or include a proposal for resolving the complaint.
All conversations, records and documents relating to the complaint will be treated confidentially and retained for 6 years. They will only be disclosed as necessary: normally only to the person complained about, the investigator and (in response to a specific request) the SRA or Legal Ombudsman.
Complaints after the internal process
The Legal Ombudsman can help you if we are unable to resolve your complaint ourselves. They will look at your complaint independently and it will not affect how we handle your case.
Before accepting a complaint for investigation, the Legal Ombudsman will check that you have tried to resolve your complaint with us first. If you have, then you must take your complaint to the Legal Ombudsman:
- Within six months of receiving a final response to your complaint
- No more than six years from the date of act/omission; or
- No more than three years from when you should reasonably have known there was cause for complaint.
If you would like more information about the Legal Ombudsman, please contact them.
Call: 0300 555 0333 between 9.00 to 17.00.
Legal Ombudsman PO Box 6806, Wolverhampton, WV1 9WJ
What to do if you are unhappy with our behaviour
The Solicitors Regulation Authority can help if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic.
Visit their website to see how you can raise your concerns with the Solicitors Regulation Authority.